The meeting was called to order at 7:10 p.m. Joan Brown-Hicks, Co-Chair of the Society welcomed all members to the meeting. All members had copies of all reports and referred to them throughout the meeting.
Laura Jantek moved acceptance of the minutes of the previous annual general meeting (December 8, 1994), as published. This was seconded by Kevin Nugent. The motion was carried.
Reports were then received on the work of the Society.
Information Providers - Carlos Freitas, Chair, moved adoption of his report, seconded by Chris Majka. The motion was carried.
Membership - Bernie Hart, Chair was unable to attend the meeting. Joan Macintosh moved adoption of his report, seconded by Len Mitchell. The motion was carried.
Policy on Information - Hugh Grant, Chair was asked to clarify the process of censure used in response to complaints and concern was expressed by one member about the indiscriminate usenet postings of commercial messages. Hugh Grant moved acceptance of his report, seconded by Gerard McNeil. Motion was carried.
FundRaising - Joan Macintosh, Chair, announced a t-shirt design contest. In reply to a question as to when extra disc space would be available for sale, she informed the meeting that this is waiting for the technical team to make the necessary system adaptations. Another member suggested a flea market would be a good fund-raiser to investigate. Joan moved the adoption of her report, seconded by Peter Henry, motion carried.
Support and Training - Jan Fullerton, Chair moved adoption of her report, seconded by Carlos Freitas. The motion was carried.
Technical - David Trueman reported that the technical team is now engaged in workshops every Wednesday. He indicated that web accesses now total 2.5 million each month. Chebucto Suite is now being used by Hamilton, Fredericton, St. John's and Saskatoon. The team is working with Windsor, N.S. who are a "Virtual Community Net" with local access but all their information stored on Chebucto. A member requested development of a local "chat" option. There was also a comment that there is a need to document how to change one's address with a mailing list at another site when the chebucto domain name change occurs. David Trueman moved adoption of his report, seconded by Chris Majka, motion carried.
Volunteers - Carole Compton-Smith, Chair moved adoption of her report, seconded by Joe Baker. The motion was carried.
Chairs - David Trueman reported there has been great growth and we are sustaining it successfully. The emphasis must continue to be on forming a community web, interweaving the people in our community. He thanked all members of the society who have helped in the past year and particularly mentioned the contributions of David Murdoch, Laura Jantek, Kevin Nugent, Renee Davis, David Towers, Carlos Freitas, and Gary Floyd who have served on the Board of Directors for varying lengths of time and who are retiring from the Board.
David announced a goal should be to have 120 phone lines by the end of 1996. To achieve this goal it will be necessary to spend $9000/month for operating expenses plus $30 000 for capital expenditures.
Adoption of the Chair's report was moved by David Trueman, seconded by Kevin Nugent. The motion was carried.
Financial - David Towers, Treasurer presented the financial statements for the year. He indicated attempts were being made to make payment easier. It's possible we will have a 1-900 payment process in place in the coming year. Other options are also being explored. David Towers moved adoption of the financial report. The motion was seconded by Ben Armstrong and was carried. Peter Henry moved that David Towers and Laura Jantek serve as auditors for the coming year. Seconded by Kevin Nugent. Motion carried.
WHEREAS it is desirable that the name of the Metro Community Access Network Society be changed;Approval of this special resolution was moved by Hugh Grant and seconded by Adam Wynacht. The motion was carried.
AND WHEREAS the proposed name of Chebucto Community Net Society has been circulated for review and discussion by the members;
NOW THEREFORE BE IT RESOLVED as a Special Resolution within the meaning of the Societies Act (Nova Scotia) that, subject to the approval of the Registrar of Joint Stock Companies for the Province of Nova Scotia as required by the Societies Act (Nova Scotia), the name of the Metro Community Access Network Society be changed to the Chebucto Community Net Society.
Hugh explained that as a result of the above resolution, the by-laws of the society have to be changed to reflect the change in society name. Therefore he moved adoption of the second special resolution:
WHEREAS it is desirable that the By-Laws of the Society be amended and restated, a draft of the amended and restated By-Laws was circulated for review and discussion by the members;The motion was seconded by Laura Jantek and was carried.
NOW THEREFORE BE IT RESOLVED as a Special Resolution within the meaning of the Societies Act (Nova Scotia) that, subject to the approval of the Registrar of Joint Stock Companies for the Province of Nova Scotia as required by the Societies Act (Nova Scotia), the existing By-Laws of the Society be repealed in their entirety and the amended and restated By-Laws annexed hereto as Schedule "A" be substituted therefor.
For a two year term: Ben Armstrong, Joe Baker, Jan Fullerton, Joan Macintosh, David Trueman, and Robert Currie.
For a one year term: Joan Brown-Hicks, Carole Compton-Smith, Bernie Hart, Sharon MacDonald, and Hugh Wright.Len Mitchell moved that nominations cease and Dan Dawson seconded the motion. The motion was carried.
Joe Baker moved the meeting be adjourned.
Respectfully submitted,
Joan Macintosh